FOSS4G 2016 BewerbungsToDos

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  • Deadline 20.02.2015 as Pdf to conference list
  • I uploaded three icons:
    • Task.png: Marks ToDo
    • Check.png: Marks ToDo Done
    • Question.jpg: Marks Question

Bid Submission

In order to keep the stuff directly in the target language, we will proceed in English.

Original text from Jeff: "Please be aware that a full proposal (including proposed budget) is due on 2015-02-20, in PDF format sent to this mailing list. You can send the budget file direct to me at jmckenna(at)osgeo(dot)org and I will then distribute it privately to the committee members.

You can review the requirements and evaluation for the full proposal on pages 9-12 of the [|RFP document]. A budget template is also available."

RFP from Past events

I have downloaded some RFPs and budget plans from past bidders and checked them into the FOSSGIS SVN:

  • Question.jpg: Does Arnulf has access to SVN?
  • Task.png: Ask at OSGeo for RFP of Nottingham - link is dead

General ToDos for our RFP

  • Task.png: initialise document
  • Task.png: need letters of encouragement (see Barcelona FRP)
    • Question.jpg: ask whether we can use the letter from Mayor of Bonn and University sent to Jeff
    • Task.png: need letter from OGC (-> Athina)
    • Task.png: need letter from .... ??

Chapters in RFP

(Task.png: Chapters to be filled with sub-chapters)

Task.png: We need persons in charge for each chapter!

  • 1. Your reasons for hosting the conference, and your goals for FOSS4G.
    • (a) How will your conference succeed financially (making a profit)?
    • (b) How will your conference succeed socially (giving people the unstructured space and time to meet and engage with one another)?
    • (c) How will your conference provide open source education (providing good training opportunities to new users)?
    • (d) How will your conference promote open source geospatial software (bringing new organizations into the open source community)?
  • 2. The hosting location.
    • (a) What city will the conference be in, what is interesting about it?
    • (b) What venue will the conference be in, what are the number of rooms available, seating, and associated pricing?
    • (c) Available workshop facilities, number of rooms, computers per room, pricing, strategy for providing workshop facilities.
    • (d) Available rooms for additional small business meetings.
    • (e) What accommodations are available? Where are they relative to the venue? Pricing? Quantity?
    • (f) What is the maximum size your venue could entertain? The minimum?
  • 3. The hosting organization and local community.
    • (a) Supporting local organizations (companies, universities, user groups) and individuals that would be involved in the local conference committee, and a sense of their level of commitment.
    • (b) Local organizing committee.
      • need people here!!!
    • (c) Local open source development and implementation activity, interest and enthusiasm for open source geospatial in your region.
    • (d) How do you plan to manage/organize work and relations with OSGeo (especially with the board and conference committees)?
  • 4. The budget.
    • (a) What is your budget? Expenses for venue, food, marketing, audio-visual, network access, etc
    • (b) What is your expected attendance? Why? Where do you think delegates will come from?
    • (c) What is your expected sponsorship? Why? Do you have local potential sponsors already identified? At what levels?
    • (d) need to be filled: the "budget document": budget template
  • 5. The program.
    • (a) Provide a high-level view of the program, indicating number of tracks, size of tracks, workshops, size of workshops, and other features of your program. Indicate the number of presentations, posters, and workshops you expect to accept.
    • (b) What social events will be part of the schedule?
      • We (AC and TA) have a meeting with the Bonner Tourismus GmbH to get info on that
      • I had the idea of s.t.h like a "pub rallie" in the Bonner altstadt. We do not have one big pub, where you meet people, but we can choose a group of 4.6 pubs and make "official FOSS4G pubs" out of them. Once be there and had a drink, you get a part of a puzzle or something and the complete puzzle enables to take part on a drawing in the closing session.
    • (c) What dates do you expect to run the conference? Are they adjustable?
    • (d) Provide a list of local/regional/international conferences around the selected date that are viewed as competition or could provide synergy.
      • a chapter to FOSSGIS
      • a chapter to linking with EARSeL
  • 6. Other
    • (a) Other relevant details (ie. do you plan to use professional conference organizing service, and approximate cost).
    • (b) possible excursions

strategic considerations

  • One thing we can insert is a strong historical link to German history (former Federal Parliamant's building, Bonn as former capital, etc.)
  • We can put a thematic stress on linking FOSS and openData. That's what FOSSGIS stands for (German OSM community), taking up the words Schyler said in a lightning on another FOSS4G "Your software is phantastic, but it's useless .... without data". Also this could find the link to EARSeL, because earth observation in the first step also elevates geodata. The city of Bonn (and a lot of other public administraitons in Germany) and also Klaus Greve puts a strong focus on OpenData. I think one of the subtitles of the conference might be like "link FOSS4G to OpenData" (of course we need a better wording on that)
  • I think we should focus on te "bring people together" - we have a small city, but people can and should meet here. Personally I think, that the social factor is one of the most important parts of a FOSS4G - and if the conference organisator supports that with meeting places, social events during the full week and so on, this is a benefit for all
  • Not to forget, the 10th anniversary of FOSS4G